Manual prepared in accordance with Section 51 of the promotion of
access to Information Act No.2 of 2000 (‘the Act’) for MAXISOFT (PTY)
LTD.
Company Overview
MAXISOFT (PTY) LTD
is a
primarily involved in software development.
Part 1
(Information
required under section 51 (1) (a) of the Act)
Name of Body :
MAXISOFT (Pty) Ltd
Physical Address :
155 Main Road
Rothnick Croft Building
Hermanus
7200
Postal Address : 155 Main Road
Rothnick Croft Building
Hermanus
7200
Head of Body :
Dave Cornelius
Telephone No. :
028 - 313 0494
Fax No.
: 028 – 313 0492
E-mail :
info@maxisoft.co.za
Part 2
(Information
required under section 51(1)(b) of the Act)
A guide on how to
use the Act is to be compiled by the Human Rights Commission in terms
of Section 10 of the Act by no later than August 2003. Any queries
should be directed to:
The South African
Human Rights Commission:
PAIA Unit, The
Research and Documentation Department
Postal Address :
Private Bag 2700
Houghton
2041
Telephone
: +27 11 484 – 8300
Fax
: +27 11 484 – 0582
Website
:
www.sahrc.org.za
E-mail
:
PAIA@sahrc.org.za
Part 3
(Copy of notice,
if any, required under section 51(1)(c) of the Act)
Currently not
available
Part 4
(Information
required under section 51(1)(d) of the Act)
Records are kept
in accordance with such other legislation as is applicable to
MAXISOFT (Pty) Ltd, which includes but is not limited to, the
following legislation ;
Companies Act 61
of 1973
Income Tax Act 58
of 1962
Unemployment
Insurance Act 63 of 2001
Value Added Tax
Act 89 of 1991
Compensation for
Occupational Injuries and Diseases Act 130 of 1993
Occupational
Health and Safety Act 85 of 1993
Labour
Relations Act 66 of 1995
Basic Conditions
of Employment Act 75 of 1997
Employment Equity
Act 55 of 1998
Skills Development
Levies Act 9 of 1999
Telecommunications
Act 103 of 1996
Part 5
A: Records
that may be Requested
Such information
as is required for the day to day running of MAXISOFT (Pty) Ltd.
For instance: company policies; directives; client contracts; employee
records; permits ,
licences, news letters, media releases, public databases and any
information published on web sites hosted by the company.
B: The Request
Procedures
i. Form of
request
-
The requester
must use the prescribed form to make the request for access to a
record. This must be made to the head of the private body. This
request must be made to the address, fax number or electronic mail
address of the body concerned [s 53(1)].
-
The requester
must provide sufficient details on the request form to enable the
head of the private body to identify the record and the requester.
The requester should also indicate which form of access is required
and specify a postal address or fax number in the Republic. The
requester should also indicate if, in addition to a written reply,
any other manner is to be used to inform the requester and state the
necessary particulars to be so informed [s 53(2)(a) and (b) and (c)
and (e)].
-
The requester
must identify the right that is sought to be exercised or protected
and provide an explanation of why the requested record id required
for the exercise or protection of that right [s 53(2)(d)].
-
If a request is
made on behalf of another person, the requester must submit proof of
the capacity in which the requester is making the request to the
satisfaction of the head of the private body.
iii. Fees
A requester who
seeks access to a record containing personal information about that
requester is not required to pay the request fee. Every other
requester, who is not a personal requester, must pay the required
request fee:
-
The head of the
private body must by notice the requester (other than the personal
requester) to pay the prescribed request fee (if any) before further
processing the request [s 54(1)].
-
The fee that the
requester must pay to a private body is R50. The requester may
lodge an application to the court against the tender or payment of
the request fee [s 54(3)(b)].
-
After the head
of the private body has made a decision on the request, the
requester must be notified in the required form.
-
If the request
is granted then a further access fee must be paid for reproduction
and for search and preparation and for any time that has exceeded
the prescribed hours to search and prepare the record for disclosure
[s 54(6)].
Part 6
(Other information
as may be prescribed under section 51(1)(f))
The Minister of
Justice and Constitutional Development has not made any regulation in
this regard.
Part 7
(Availability of
manual under section 51(3))
This manual is
available for inspection by the general public upon request, during
office hours and free of charge, at the offices of MAXISOFT (Pty)
Ltd. Copies may also be requested from the South African Human
Rights commission and the Government Gazette.
Part 8
(Prescribed forms
and fee structure in respect of private bodies)
The forms and fee
structure prescribed under the Act are available at the website of the
Department of Justice and Constitutional Development (www.doj.gov.za),
under the “regulations” section.
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